Who needs a Purchase order?
If you have found goods and wish to buy them, the best solution is to send a purchase order to the producer of the goods. This document indicates what you want and at what price.The seller approves the order and ships the goods with the invoice, purchase order, receiving record and other relevant documents to the buyer.
What is the Purchase order for?
The Purchase order is a request for buying and is the first step to making the legal agreement between the buyer and the seller. It’s very useful in case any disputes arises in the process of the sale. This form also contains a receiving record, which is completed by the buyer to register the received goods.
Is the Purchase order accompanied by other forms?
Usually, the purchase order is sent to the manufacturer without any other forms. The seller sends the purchase order back together with the receiving record, invoice, packing list and other required documents.
When is the Purchase order due?
The buyer sends the Purchase order when they are ready to buy the goods.
What information should be provided in Purchase order?
The buyer should type the name of the person to whom the purchase order is issued, the number of the purchase order, where the goods should be delivered, date, method of delivery, terms of delivery, shipping company, date of shipment, freight payment, and special instructions if there are any. The detailed description of the goods should also be provided, the ordered quantity of the goods, the cost per unit and all extra costs. The total cost of the order should also be indicated in a special clause. The purchase order should be signed by an authorized person.
Where do I send the Purchase order?
The Purchase order is forwarded to the producer and is returned together with the receiving record.